NATIONAL PARK SERVICE: PROVIDING ACCESS TO ARCHIVAL COLLECTIONS

This Funding Announcement is not a request for applications. This announcement is to provide public notice of the National Park Service’s intention to fund the following project activities without full and open competition.

ABSTRACT
Funding Announcement Number P11PD80881
Project Title PROVIDING ACCESS TO ARCHIVAL COLLECTIONS OF THE
SAN FRANCISCO MARITIME NATIONAL HISTORICAL PARK

Recipient Golden Gate National Parks Conservancy
Principle Investigator / Program Manager Robin Wagner
Total Anticipated Award Amount $460,000
Cost Share None
New Award or Continuation? Continuation
Anticipated Length of Agreement 3 years
Anticipated Period of Performance 09/19/2011 – 09/18/2014
Award Instrument Cooperative Agreement
Statutory Authority 16 U.S.C. §1g
CFDA # and Title 15.946- Cultural Resources Management

Single Source Justification Criteria Cited 1. Continuation – This task agreement continues the educational, stewardship and preservation work currently taking place under a cooperative agreement with the San Francisco Maritime National Park Association. The Association is currently reaching out to potential park partners in cultural heritage and resource preservation, and actively working with the park to incorporate and interpret California’s diverse heritage into park programs and exhibits.
2. Unique Qualifications – San Francisco Maritime National Park Association currently operates educational, traditional skills, and cultural heritage programs within the park, and has an on-site staff of cultural resource professionals and educators trained to express park-specific, and NPS-wide, goals and messages regarding diversity and stewardship. The Association is itself a heritage preservation organization, and currently interfaces with many similar organizations in partnership with the park.
NPS Point of Contact Robbyn Jackson

OVERVIEW

STATEMENT OF JOINT OBJECTIVES/PROJECT MANAGEMENT PLAN

ARTICLE III – STATEMENT OF WORK

Objectives

The scope of this Task Agreement addresses the organization and preservation of SAFR’s Historic Documents Department collection. Such objects include historic documents, photographs, audio-visual materials, and ship plans and drawings. Under this Agreement, collection items will be inventoried, arranged, cataloged, and re-housed where appropriate.

The park’s historic documents are primarily located at Building E, Fort Mason Center. Collection items may not be removed from the site, except to transport them to another storage location within the park. Field work will be performed at the site where items are physically located.

A. SFMNPA agrees to:

1. Coordinate a work schedule with SAFR and provide an appropriately qualified individual or individuals to conduct the hands-on work of this Task Agreement for the following projects. These projects shall vary across the GS-05, GS-07, and GS-09 proficiency level [benchmark position descriptions attached for reference].

• Assist NPS staff in the processing of archival collections including the arrangement and inventory of collections from the series to item level.

• Perform basic archival holdings maintenance of collections including weeding, rehousing, reboxing, labeling, and creating folder lists.

• Provide for stabilization of collections by identification of materials requiring re-housing and make improvements to existing housing. This could also include the humidification, flattening, and cleaning of naval architectural and marine engineering collections.

• Prepare complete catalog record for collections applying SAFR local guidelines, NPS requirements, and other professional standards for cataloging archival collections. Create finding aid and upload to Online Archive of California.

2. Provide support costs and labor to accomplish services indicated in this statement of work. Professional qualifications for this work are comparable to the GS-1421-05 and GS1421-07 Archives Technician series and GS-1421-09 Archivist series.

3. Consult with key SAFR staff for information on work under this Task Agreement.

4. Prior to beginning work, provide an estimate to the Park on hours of work available
for the Task Agreement, based on the standard hourly pay rate plus administrative
fees, and the Not to Exceed (NTE) amount specified in Article VI. A.

5. Report on the 30th of each month to key SAFR staff the status of all Association work
performed in support of this Task Agreement. This status report should include the
balance of funds remaining and estimated hours of work available.

6. Provide benefits provided to other SFMNPA staff, (as applicable).

7. Specify administrative fees as a percentage of the total amount and what the fees cover.

B. SAFR agrees to:

1. Provide a Project Manager, technical guidance, supplies, manuals and procedures.

2. Monitor and review the work for quality and completeness. Schedule regular discussion and regular reporting from SFMNPA and Park staff.

3. Provide a schedule to track progress and ensure that work is completed in a timely manner.

4. Designate and prioritize the projects to be completed.