NHPRC Grant: Preserving Historical Records in Documentary Editions

The goal of this program is to provide access to, and editorial context for, the historical documents and records that tell the American story. The NHPRC encourages projects, whenever possible and appropriate, to provide access to these materials in a free and open online environment, without precluding other forms of publication.

Grants are awarded for collecting, describing, preserving, compiling, editing, and publishing documentary source materials in print and online. Because of the focus on documentary sources, grants do not support preparation of critical editions of published works unless such works are just a small portion of the larger project.

All applicants should be aware that the application process is highly competitive. Applicants from ongoing project must: demonstrate that they have successfully achieved the performance objectives associated with previous NHPRC awards; provide updated, current information, including a description of the new activities; show progress towards completing the edition; and justify costs in a new budget.

If a currently-funded project is preparing only a print edition, it must either complete the project by 2018 or make plans to prepare an online edition by 2018. In the latter instance, projects may also prepare print editions as part of their overall publishing plan. Print-only editions should contact the NHPRC staff for technical assistance in preparing an application.

New projects and projects that have never received an NHPRC grant must include plans for an online edition and apply at the second deadline (October 8, 2015). Such projects may also prepare print editions as part of their overall publishing plan.

For a comprehensive list of Commission’s limitations on funding, please see What We Do and Do Not Fund.

Award Information: Applicants may apply for funding for one year. Award amounts may range from $30,000 to $200,000. Depending on the availability of funding, the Commission expects to make as many as 25 grants in this category, for a total of up to $2,500,000. Grants begin no earlier than January 1, 2016.

The Commission requires that grant recipients acknowledge NHPRC grant assistance in all publications and other products that result from its support.

Eligibility: •U.S. nonprofit organizations or institutions
• U.S. colleges, universities, and other academic institutions
• State or local government agencies
• Federally-acknowledged or state-recognized Native American tribes or groups

Cost Sharing: The total costs of a project are shared between the NHPRC and the applicant organization.

The Commission provides no more than 50 per cent of total direct project costs in the Publishing Historical Records in Documentary Editions category. NHPRC grant recipients are not permitted to use grant funds for indirect costs (as indicated in 2 CFR 2600.101).

Cost sharing is required. The applicant’s financial contribution may include both direct and indirect expenses, in-kind contributions, non-Federal third-party contributions, and any income earned directly by the project. Indirect costs must be listed under the applicant’s cost sharing contribution.

Other Requirements: Applicant organizations must be registered in the System for Award Management (SAM) prior to submitting an application, maintain SAM registration throughout the application and award process, and include a valid DUNS number in their application. Details on SAM registration and requesting a DUNS number can be found at the System for Award Management website at https://sam.gov. Please refer to the User Guides section and the Grants Registrations PDF.

A complete application includes the Application for Federal Assistance (Standard Form 424), Assurances — Non-Construction Programs (Standard Form 424B), a Project Narrative, Summary, Supplementary Materials, and Budget. Applications lacking these items will not be considered.

Ineligible applications will not be reviewed.