The National Historical Publications and Records Commission (NHPRC) offers this grant for detailed processing and preservation of nationally significant archival collections with high research demand or significant preservation challenges. Repositories must have existing collections processed and searchable. The grant funds creating detailed series/file-level descriptions, including basic cleaning and item-level treatment. Projects also entail updating collection records and generating Encoded Archival Description (EAD) finding aids for national databases. Limited digitization and preservation reformatting for unstable audio/visual assets are supported, enhancing accessibility and long-term preservation.
Opportunity ID: 54917
General Information
| Document Type: | Grants Notice |
| Funding Opportunity Number: | DETAILED-201010 |
| Funding Opportunity Title: | Archives- Detailed Processing Projects |
| Opportunity Category: | Discretionary |
| Opportunity Category Explanation: | – |
| Funding Instrument Type: | Grant |
| Category of Funding Activity: | Humanities |
| Category Explanation: | – |
| Expected Number of Awards: | 10 |
| Assistance Listings: | 89.003 — National Historical Publications and Records Grants |
| Cost Sharing or Matching Requirement: | Yes |
| Version: | Synopsis 1 |
| Posted Date: | Jun 02, 2010 |
| Last Updated Date: | – |
| Original Closing Date for Applications: | Oct 07, 2010 |
| Current Closing Date for Applications: | Oct 07, 2010 |
| Archive Date: | Nov 06, 2010 |
| Estimated Total Program Funding: | – |
| Award Ceiling: | $200,000 |
| Award Floor: | $0 |
Eligibility
| Eligible Applicants: | Nonprofits that do not have a 501(c)(3) status with the IRS, other than institutions of higher education Public and State controlled institutions of higher education County governments Native American tribal governments (Federally recognized) State governments Nonprofits having a 501(c)(3) status with the IRS, other than institutions of higher education Private institutions of higher education City or township governments |
| Additional Information on Eligibility: | – |
Additional Information
| Agency Name: | National Archives and Records Administration |
| Description: | The National Historical Publications and Records Commission seeks proposals for detailed processing and preservation of collections of national significance. The collections also should have high research demand or substantial preservation challenges. To apply in this category, repositories must have virtually all of their collections processed sufficiently so that researchers can find them through online searches, and they must have procedures in place to prevent the creation of new backlogs. If the applicant has not achieved these goals, it is ineligible for this category and should review the NHPRCs Archives – Basic Projects grant announcement. In general, proposals should describe how the repository will process and create detailed descriptions at the series or file level. In the course of such processing, some selective refoldering and basic cleaning may be needed, and applicants must explain whether any item level treatment will be necessary, including removing fasteners, opening envelopes, and flattening, copying, encapsulating, de-acidifying, and mending documents. Projects should revise corresponding collection-level records and submit them to national library catalogs. In general, they should also create or revise detailed finding aids using Encoded Archival Description (EAD) and provide them to a national archival database and appropriate regional and institutional databases. If descriptive methods besides EAD are necessary for the collection, applicants should justify their selection of these methods. For collections of fragile textual materials, applicants may apply for grants in support of preservation reformatting. If parts of collections deserve item-level processing, proposals must justify this detailed work and provide estimates of the percentage of collections to be processed to the item level. When appropriate, applicants should consider hybrid microfilm/digitization (using dual head cameras, or microfilm-to-digital or digital-to-microfilm techniques). Applicants may propose limited digitization of series or items that have the most potential to benefit a broad public, or that provide illustrations of the type of records and documents found in the series and collection. Applications should detail the standards to be used in this process, itemize anticipated expenses, and estimate the percentage of the collections to be digitized. Applicants who wish only to engage in digitization of textual or visual materials, should see the Digitizing Historical Records announcement. For collections of unstable audio, film, or video materials, applicants may propose preservation reformatting or migration to appropriate analog or digital formats. Applicants should also outline their publicity and outreach plans for promoting use of collections. For a comprehensive list of Commission limitations on funding, please see What we do and do not fund (http://www.archives.gov/nhprc/apply/eligibility.html). Additional requirements and information can be found in the full version of the grant announcement, linked below. |
| Link to Additional Information: | Full version of the grant announcement, including additional requirements |
| Grantor Contact Information: | If you have difficulty accessing the full announcement electronically, please contact:
Dan Stokes
Director for State Programs Email:daniel.stokes@nara.gov |
Version History
| Version | Modification Description | Updated Date |
|---|---|---|
Related Documents
There are no related documents on this grant.
Packages
| Agency Contact Information: | Dan Stokes Director for State Programs Email: daniel.stokes@nara.gov |
| Who Can Apply: | Organization Applicants |
| Assistance Listing Number | Competition ID | Competition Title | Opportunity Package ID | Opening Date | Closing Date | Actions |
|---|---|---|---|---|---|---|
| 89.003 | DETAILED-201010 | Archives- Detailed Processing Projects | PKG00018990 | Jun 03, 2010 | Oct 07, 2010 | View |
Package 1
Mandatory forms
54917 SF424-2.0.pdf
54917 GG_LobbyingForm-1.1.pdf
54917 SF424B-1.1.pdf
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